How to Backup & Save Zimbra Emails to Hard Drive?

Zimbra_Admin | Uncategorized | 5 minutes read | Last updated on February 18th, 2022,

The mail server is one of the most essential and important source for every organization, because most commercial communications are only performed by email. And, in the world of open-source, there are number of free email servers available but Zimbra is leading these days. Zimbra Mail Server or ZCS (Zimbra Collaboration Suite) is launched in two variants, one is open source and another one is Enterprise Edition. The Zimbra Mail Server can be shared both internally as well as externally. The resources will be shared as inbox mail folder, calendar, briefcase, contacts, notification mount point, sent items, tasks etc. to several platforms. But, at times, due to security or corruption issues, organization wants to backup emails from Zimbra mail server cloud to computer. However, one can easily backup Zimbra emails in PC from the user client account but backing up Zimbra Server is entirely a different job. Zimbra Mail Server is a cloud-supported service, so one cannot backup their email database like Zimbra email application.

If you are one of those people who are looking a solution of how to save Zimbra emails to hard drive? Then not to search for it anymore, Zimbra Backup Tool will help you out and easily backup Zimbra mail server to multiple file types or different server. Now, the tool helps to archive Zimbra emails to various technical formats such as Outlook PST, PDF, MSG, EML, MBOX, NSF and many more.

How to Save Zimbra Emails to Hard Drive with Zimbra Mail Server Backup Tool?

Number of users are struggling in finding the professional solution to backup Zimbra mails in PC. So, in the following section we will discuss the steps that facilitates to backup Zimbra emails to PC. The backup of the same will help users in situation of data corruption when not able to reach mail server user account and then decide to transfer Zimbra mail server data to another server by using IMAP migration. Let us understand the process by a common query that users face a lot when using Zimbra Mail Server:

Hi, my company has configured Zimbra Mail Server for the purpose of business communication. It is carrying CentOS 7, 8Gb Ram, 5Gb Storage, FQDN, A&MX Recode. We have performed the installation of Open Source ZCS 8.8.10 on CentOS 7.4-1708. But, lost the database during the process. And, we are looking a technique that can help us out in bringing our data back. Fortunately, we are having backup of Zimbra Mail Server and the company has decided to copy the entire database in PDF format. However, we are facing an issue to migrate Zimbra Mail Server to PDF as PDF is more secure and we can protect our database by applying a password on the same. So, if anyone knows any direct and reliable solution, please recommend!

It is one of most common scenario that users face when using server due to which they think of backing up server database on hard drive. Therefore, developers has announced direct Zimbra Mail Server Backup Tool for moving the complete data on PC.

How to Backup Zimbra Emails in PC?

Follow the steps and backup Zimbra emails from the server in PC with attachments accurately:

Step 1. Download and open Email Backup Tool on Windows PC.

open IMAP Migration Tool Windows software

Step 2. Click on IMAP Server option as a source from the available list appearing on left software window.

choose IMAP Server source

Step 3. Now enter the related IMAP Server details whose account data you want to backup and click on Login button.

Enter IMAP Server details

Step 4. Software will start listing the folders with checkboxes of specified account.

IMAP Mail Folder Listing

Step 5. Select the desired saving option and set the related sub-options accordingly. Also, one can apply the filter as per need to execute selective backup process.

Select desired Saving option

Step 6. Click on Backup button to start the backup of mails of Zimbra Mail Server.

Start IMAP Server Migration

Step 7. After the software completes the process, a message will appear on the screen “Conversion completed successfully”. Click OK.

Migration Process is Finished

Therefore, by analysing the above mentioned steps, you get to know that the working steps of the tool is very easy and simple to operate. Novice users can effortlessly backup Zimbra Mail Server database to hard drive. Now, let us discuss some features of Zimbra Mail Server Backup Tool.

Noteworthy Features of Zimbra Mail Server Migration Tool


The Zimbra Mail Server Migration Tool is programmed with many remarkable features that are listed below:

  • Allows to Save Zimbra Emails to Hard Drive – Zimbra Mail Server Backup Tool helps to backup database of Zimbra Server to hard drive of desktop. It delivers the option of backing up Zimbra Server database to PST, PDF, MSG, EML, MBOX, MHT and HTML.
  • Easily Backup Zimbra Server to Another Server – Apart from desktop saving options, Zimbra Mail Server Migration Tool also provides other options for saving mails to different server such as Office 365, Exchange Server, Gmail, G Suite, Yahoo Mail, AWS and more.
  • Avail Multiple Filters for Selective Backup Process – For saving Zimbra Mail Server database to PC, software offers the option of multiple filters such as to, from, subject and date range. Users can choose the required filter and continue accordingly.
  • Standalone and Direct Utility to Transfer Zimbra Mail – Zimbra Mail Server Backup Tool delivers best option and services to users who wants to transfer their database of the same. It is a direct way where a user needs to just enter the desired details of source and destination and then the tool will instantly execute the process without hassle.
  • Generate Migration Summary Report in TXT File Format – Zimbra Mail Server Migration Tool when done with the process, it displays an alert message i.e. “Conversion Completed Successfully”. Once you click OK on its dialogue box, the software will show the migration report that displays the detail selected source, saving option, folder path, number of saved items etc.


Zimbra Mail Server Backup Tool is a remarkable and effective utility that provides direct method for downloading Zimbra emails to hard drive. By using the application, one can save Zimbra mails to PC by using the output options such as PST, PDF, MSG, EML, MHT and HTML. Moreover, the tool provides several technical options for saving Zimbra Mail Server database including cloud migration. However, free demo of the tool is available that can run on any Windows OS and allows to backup first 20 files from Zimbra Mail Server to desired format free of cost.